{"id":1906,"date":"2020-07-14T10:41:44","date_gmt":"2020-07-14T10:41:44","guid":{"rendered":"https:\/\/www.goodwall.io\/blog\/?p=1906"},"modified":"2023-05-08T01:12:36","modified_gmt":"2023-05-08T01:12:36","slug":"time-management-tips","status":"publish","type":"post","link":"https:\/\/www.goodwall.io\/blog\/time-management-tips\/","title":{"rendered":"15 Best Time Management Tips: How to Manage Your Time Effectively"},"content":{"rendered":"<div class=\"post-body\">\n<p>Are you looking for time management tips that actually work?<\/p>\n\n\n\n<p>We all know intuitively that we must manage our time rather than letting time manage us, as they say.<\/p>\n\n\n\n<p>But, for many of us, it\u2019s sure harder than it sounds!<\/p>\n\n\n\n<p>In this article, we\u2019ll first explain what time management means, including some academic studies to show you its importance and the correlation between managing time and productivity, happiness, and good grades.<\/p>\n\n\n\n<p>But don\u2019t stop there!<\/p>\n\n\n\n<p>Just after that, we\u2019ll give you our list of the best time management tips and actionable advice so you can learn how to manage your time effectively!<\/p>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-vivid-green-cyan-color has-css-opacity has-vivid-green-cyan-background-color has-background is-style-default\"\/>\n\n\n\n<div class=\"wp-block-media-text alignwide is-stacked-on-mobile\"><figure class=\"wp-block-media-text__media\"><img decoding=\"async\" src=\"https:\/\/www.goodwall.io\/blog\/wp-content\/uploads\/2020\/09\/cta-blog-download-app-v3.png\" alt=\"download the goodwall app image 3\" class=\"wp-image-2275 size-full\"\/><\/figure><div class=\"wp-block-media-text__content\">\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p style=\"font-size:18px\">Want to showcase yourself in the best way possible to future employers or universities? Sign up to Goodwall!<\/p>\n\n\n\n<ul>\n<li>Develop skills &amp; experience<\/li>\n\n\n\n<li>Highlight accomplishments<\/li>\n\n\n\n<li>Network globally<\/li>\n\n\n\n<li>Find top jobs &amp; internships<\/li>\n<\/ul>\n\n\n\n<p style=\"font-size:18px\">Download the app now to get started!<\/p>\n\n\n\n\n<div class=\"store-buttons-section\">\n    <div class=\"store-button-box\">\n      <a target=\"_blank\" href=\"https:\/\/goodwall.onelink.me\/45N9\/518642a3\">\n        <img src=\"https:\/\/www.goodwall.io\/blog\/wp-content\/themes\/goodwallblog\/images\/app-store.svg\" \/>\n      <\/a>\n    <\/div>\n    <div class=\"store-button-box\">\n      <a target=\"_blank\" href=\"https:\/\/goodwall.onelink.me\/45N9\/blog\">\n        <img src=\"https:\/\/www.goodwall.io\/blog\/wp-content\/themes\/goodwallblog\/images\/play-store.svg\" \/>\n      <\/a>\n    <\/div>\n<\/div>\n\n<\/div><\/div>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-vivid-green-cyan-color has-css-opacity has-vivid-green-cyan-background-color has-background is-style-default\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">What is Time Management? Is It Really <em>That<\/em> Important?<\/h2>\n\n\n\n<p><strong>Time management<\/strong> is defined as the process of consciously planning and controlling the amount of time spent on particular tasks and activities, specifically with the goal in mind to maximize efficiency, effectiveness, and productivity.&nbsp;<\/p>\n\n\n\n<p>Managing time effectively is crucial to everyone, young and old, across all professions and fields of study, as well as in our day-to-day lives.<\/p>\n\n\n\n<p>For students, time planning <a href=\"https:\/\/doi.org\/10.1088\/1742-6596\/995\/1\/012042\">was found in a study<\/a> to be the \u201cmost significant correlated predictor\u201d towards overall academic achievement. <a href=\"https:\/\/doi.org\/10.1177%2F2158244018824506\">Another study found<\/a> that \u201cstudents\u2019 perceived control of time\u201d had the greatest correlation with their <a href=\"https:\/\/www.goodwall.io\/blog\/how-to-raise-your-gpa-in-college\/\">GPA<\/a>.\u00a0<\/p>\n\n\n\n<p>For professionals, it\u2019s just as important. <a href=\"https:\/\/doi.org\/10.5430\/ijhe.v6n2p213\">One study found<\/a> that teachers and educators who improve their time management skills \u201cincrease job satisfaction and motivation and make their professional and personal lives more meaningful.\u201d <a href=\"https:\/\/doi.org\/10.1080\/01930826.2017.1281666\">Another study states<\/a> that company managers and executives require proper time management as one of the cornerstones of effective leadership.<\/p>\n\n\n\n<p>And, for the rest of us, proper time management and organization can simply, but significantly, <a href=\"https:\/\/doi.org\/10.1016\/j.jacr.2008.11.018\">improve<\/a> our everyday lives.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Best Time Management Tips to Know<\/h2>\n\n\n\n<p>Are you ready to work smarter, not harder?<\/p>\n\n\n\n<p>Then let\u2019s begin!<\/p>\n\n\n\n<p><strong>Here are the best time management tips and tricks to know:<\/strong><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">1. Set Realistic Goals That Benefit Each Other<\/h3>\n\n\n\n<p><a href=\"https:\/\/doi.org\/10.1016\/j.jacr.2008.11.018\">According to the article<\/a> \u201cTime Management: A Realistic Approach,\u201d by Valerie P. Jackson, M.D. of the Indiana University School of Medicine, one of the key steps to successful time management is setting realistic goals.<\/p>\n\n\n\n<p>We all have both short-term and long-term goals. What we must do, she says, is to make sure that there is some correlation between these two goals lists. If you have no (or very few) near-term goals which also help achieve your bigger-picture future goals, you\u2019ll probably not accomplish them, meaning they\u2019re a waste of time, practically speaking.&nbsp;<\/p>\n\n\n\n<p>Most importantly you must perceive, both consciously and unconsciously, that your daily achievements are helping you to gradually accomplish your distant objectives.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">2. Invest in a Proper To-Do List<\/h3>\n\n\n\n<p>One of the best ways to get started in figuring out how to manage time effectively is to invest in a proper to-do list. As we\u2019re well into the 21st century, I suggest going for a digital task list, such as a mobile app.<\/p>\n\n\n\n<p>My personal favorite is <a href=\"https:\/\/www.todoist.com\/home\">Todoist<\/a>, which is free (but has a premium version which is amazing!). On Todoist, you can group tasks into projects, add subtasks, set priorities, share your lists with friends and family, set due dates, include comments, and so much more.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">3. Use the Pareto Analysis to Prioritize Tasks<\/h3>\n\n\n\n<p>The Pareto Principle, also known as the 80\/20 rule, is the theory that about 80% of effects result from just 20% of causes, and vice versa.<\/p>\n\n\n\n<p>The Pareto Analysis attempts to classify which of your actions are on the 80\/20 side, so to speak, and which are on the 20\/80 side. Once you understand which activities and tasks are easy but have high impact, you can <a href=\"https:\/\/www.goodwall.io\/blog\/productivity-tips\/\">be more productive<\/a> and better manage your time.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">4. Avoid Being a Perfectionist<\/h3>\n\n\n\n<p>Valerie P. Jackson, M.D. had this to say about the problem with perfectionism towards healthy time management:&nbsp;<\/p>\n\n\n\n<p>\u201cIf we insist on being perfect in every task, we minimize the chance that we will actually complete the task. In fact, perfect is the enemy of good. If 80% of the effort produces 95% of the product, does it really make sense to reach for that final 5%? Will anyone notice? Will it affect the outcome?\u201d<\/p>\n\n\n\n<p>According to <a href=\"https:\/\/www.psychologytoday.com\/intl\/articles\/199505\/perfectionism-impossible-dream\">Psychology Today<\/a>, \u201cBecause they equate their self-worth with flawless performance, perfectionists often get hung up on meaningless details and spend more time on projects than is necessary. Ultimately, productivity suffers.\u201d<\/p>\n\n\n\t<div class=\"wp-block-jetpack-gif\">\n\t\t<figure>\n\t\t\t\t\t\t\t<div class=\"wp-block-jetpack-gif-wrapper\" style=\"padding-top:56%\">\n\t\t\t\t\t<iframe src=\"https:\/\/giphy.com\/embed\/NRuymB4IQsMruoc67m\" title=\"https:\/\/media.giphy.com\/media\/NRuymB4IQsMruoc67m\/giphy.gif\"><\/iframe>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/figure>\n\t<\/div>\n\t\n\n\n<h3 class=\"wp-block-heading\">5. Track Your Activities<\/h3>\n\n\n\n<p>Tracking the time spent on your various activities, as well as the specific activities you do each day, is one of the best ways to manage your time more effectively and efficiently. Activity tracking allows you to evaluate your progress and establish benchmarks, and, in time, you\u2019ll be able to gradually weed out time-wasters.<\/p>\n\n\n\n<p>If you want to go simple and free, use Google Sheets or Microsoft Excel and just create a spreadsheet of your daily activities. However, if you really want to manage your time more effectively, go for a full-fledge time tracking app. <\/p>\n\n\n\n<p>Check out <a href=\"https:\/\/tracker.toptal.com\/tracker\">TopTracker<\/a>, <a href=\"https:\/\/www.timecamp.com\/\">TimeCamp<\/a>, <a href=\"https:\/\/toggl.com\/\">Toggl<\/a>, or <a href=\"https:\/\/www.rescuetime.com\/\">RescueTime<\/a> to quickly begin improving your time management skills.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">6. Find &amp; Eliminate Time-Wasting Activities<\/h3>\n\n\n\n<p>One of the tenets of time management is to locate and remove those actions which waste time. If you\u2019ve properly tracked your activities throughout a day or week, you\u2019ll have a better picture of what\u2019s a time waster.<\/p>\n\n\n\n<p>If you\u2019re strapped for time but finding you\u2019re taking 30-minute showers, taking an hour to prepare a lunch that you eat in 5 minutes, or going on Wikipedia or Twitter tangents, you can start with these as far as areas for improvement.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">7. Categorize Activities Using the ABCD Analysis<\/h3>\n\n\n\n<p>The ABCD analysis categorizes your tasks into four levels of priority based on urgency and importance:<\/p>\n\n\n\n<ul>\n<li>A &#8211; Urgent and important<\/li>\n\n\n\n<li>B &#8211; Important, not urgent<\/li>\n\n\n\n<li>C &#8211; Urgent, not important<\/li>\n\n\n\n<li>D &#8211; Not Important, not urgent<\/li>\n<\/ul>\n\n\n\n<p>If you can categorize your schedule and chores by using the ABCD analysis, from emails needing a reply to preparing for an upcoming exam to even washing the dishes from last night, you\u2019ll be following one of the most important strategies of managing time.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">8. Avoid Procrastination<\/h3>\n\n\n\n<p>Valerie P. Jackson, M.D. says that, aside from perfectionism, procrastination is the biggest stumbling block when managing time. \u201cWhen we put off tasks (usually distasteful tasks), we often increase our anxiety level, further delaying our work on the task.\u201d<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">9. Use a Calendar &amp; Stick to a Routine<\/h3>\n\n\n\n<p>A to-do list is useful for acknowledging the details and small tasks, but a calendar is a must-have item for proper time management.<\/p>\n\n\n\n<p>Time is a precious resource, and there\u2019s no getting it back once it\u2019s gone. A calendar facilitates time management by allowing you to plan out your day, week, and month ahead, ensuring you give every important task, meeting, or other event the allotment it deserves. On top of that, you\u2019ll be sure not to miss anything important!<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">10. Remove Distractions<\/h3>\n\n\n\t<div class=\"wp-block-jetpack-gif\">\n\t\t<figure>\n\t\t\t\t\t\t\t<div class=\"wp-block-jetpack-gif-wrapper\" style=\"padding-top:100%\">\n\t\t\t\t\t<iframe src=\"https:\/\/giphy.com\/embed\/l4pToykVLUQlP7PbO\" title=\"https:\/\/media.giphy.com\/media\/l4pToykVLUQlP7PbO\/giphy.gif\"><\/iframe>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/figure>\n\t<\/div>\n\t\n\n\n<p>Distractions are the worst. They waste time, sap motivation, and reduce productivity, among other things. Knowing how to remove distractions is one of the most important time management skills to know.<\/p>\n\n\n\n<p>If you\u2019re writing an important paper, silence your phone and mute notifications. If you\u2019re tempted to look at it anyway, hide it in another room until you finish. Is there an annoying noise from construction outside? Turn up your Spotify playlist to drown out the noise.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">11. Set Time Limits<\/h3>\n\n\n\n<p>If you spend too much time on one task, you may very likely find that you don\u2019t have time to handle all the activities to follow.&nbsp;<\/p>\n\n\n\n<p>If your inbox is flooded with emails, promise yourself you\u2019ll only knock out as many as you can do in one hour, for instance, rather than leaving it open-ended. Have an exam you\u2019re cramming for? Set a study time limit for that, as well, to ensure you have the capacity to manage the other important tasks in your life.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">12. Get Organized<\/h3>\n\n\n\n<p>Imagine this type of Monday morning:&nbsp;<\/p>\n\n\n\n<p><em>As you\u2019re getting dressed for work, you need to dig through the pile of unfolded laundry to find something to wear. You didn\u2019t wash any dishes the night before, and so you just eat a slice of ham or two over the sink. You get to your desk at work, and have to clear a space to set your laptop and phone. Once you boot up your computer, you have to use the search function to locate the documents you\u2019re working on, because various icons fill your desktop screen with no rhyme or reason\u2026<\/em>&nbsp;<\/p>\n\n\n\n<p>Does this sound familiar to you?<\/p>\n\n\n\n<p>I\u2019ve definitely had more than a few of these types of days, and the problem with them is that they cascade one into the next. You\u2019ll remain behind and find it difficult to catch up.<\/p>\n\n\n\n<p>If you don\u2019t have organization in place, take some time to do so. You might not have been planning on spending time organizing your computer\u2019s files and folders, but it\u2019ll quickly make up for the time spent and shortly after pay dividends. Do your laundry and dishes the night before so that you can wake up with less stress and get to work without delay.&nbsp;<\/p>\n\n\n\n<p>And, once you\u2019re organized, be sure to maintain your organization skills. Stay on top of these things, and you\u2019ll have a better handle on managing your time, as well.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">13. Use the Pomodoro Technique<\/h3>\n\n\n\n<p>The Pomodoro Technique is one of the best time management methods out there. Developed by Francesco Cirillo and named for the tomato-shaped kitchen timer he used, the Pomodoro Method has stood the test of time.<\/p>\n\n\n\n<p>It essentially goes like this:<\/p>\n\n\n\n<ol>\n<li>Choose a task to complete.<\/li>\n\n\n\n<li>Set a timer for 25 minutes.<\/li>\n\n\n\n<li>Work on that task and only on that task.<\/li>\n\n\n\n<li>Take a 5-minute break and place a checkmark on a piece of paper.<\/li>\n\n\n\n<li>Repeat this \u201cpomodoro.\u201d<\/li>\n\n\n\n<li>When you complete 4 pomodoros, you are allowed one longer break (up to 30 minutes).<\/li>\n<\/ol>\n\n\n\n<p>The Pomodoro Technique is an excellent way to manage your time, breaking down your work into manageable chunks. This prioritizes flow and focus for you, which in turn stimulates productivity and efficiency!<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">14. Say \u201cNo\u201d &amp; Don\u2019t Feel Guilty About It<\/h3>\n\n\n\n<p>One of the biggest time-wasters is taking on more than you can handle. I, myself, often have a problem turning down requests, and it can definitely wreak havoc on my schedule as I try to squeeze something onto an already-packed agenda for the day.<\/p>\n\n\n\n<p>If you don\u2019t have the bandwidth, let them know. It\u2019s not only better for you, but it\u2019s better for them in the long run, as well, as you might not give it the dedication it deserves, leading to poor work or inaccuracies, among other things.&nbsp;<\/p>\n\n\n\n<p>And, try not to feel guilty about turning down requests for help. As Valerie P. Jackson, M.D. states in her article, \u201cNothing good comes from an unreasonable sense of guilt. In fact, worrying just makes a task take longer and also makes it less pleasant to accomplish.\u201d<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">15. Ask for Help<\/h3>\n\n\n\n<p>Finally, don\u2019t be afraid to ask for help.<\/p>\n\n\n\n<p>There are some tasks that you simply can\u2019t do on your own, and many where a helping hand would more than halve the time spent. If you are in a leadership position, delegate any smaller tasks which are proving to be roadblocks to others, when necessary.&nbsp;<\/p>\n\n\n\n<p>Including another person with your tasks may just allow you to maximize your productivity and workflow. And, sometimes, they may just be able to get it done quicker and more effectively than you would have!<\/p>\n\n\n\n<p>Well, that\u2019s all for now on our top time management tips, and we hope they help you increase your effectiveness, efficiency, and productivity! Got any questions, feedback, or more points to add on how to improve time management? Let us know in the comments below, and thank you for reading!<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>Struggling to cram everything on your plate into a day&#8217;s time? Learn how to manage your time effectively with the best time management tips!<\/p>\n","protected":false},"author":4,"featured_media":2527,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":[],"categories":[1],"tags":[82],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.10 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>15 Best Time Management Tips: How to Manage Your Time Effectively<\/title>\n<meta name=\"description\" content=\"Struggling to cram everything on your plate into a day&#039;s time? 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Learn how to manage your time effectively with the best time management tips!\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.goodwall.io\/blog\/time-management-tips\/\" \/>\n<meta property=\"og:site_name\" content=\"Goodwall Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/goodwallapp\" \/>\n<meta property=\"article:published_time\" content=\"2020-07-14T10:41:44+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-05-08T01:12:36+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.goodwall.io\/blog\/wp-content\/uploads\/2020\/07\/time-management-tips.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"545\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Christian Eilers\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@christianeilers\" \/>\n<meta name=\"twitter:site\" content=\"@Goodwall\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Christian Eilers\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"9 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.goodwall.io\/blog\/time-management-tips\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.goodwall.io\/blog\/time-management-tips\/\"},\"author\":{\"name\":\"Christian Eilers\",\"@id\":\"https:\/\/www.goodwall.io\/blog\/#\/schema\/person\/221081c26f796bf51a6320e6c07a2480\"},\"headline\":\"15 Best Time Management Tips: How to Manage Your Time Effectively\",\"datePublished\":\"2020-07-14T10:41:44+00:00\",\"dateModified\":\"2023-05-08T01:12:36+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.goodwall.io\/blog\/time-management-tips\/\"},\"wordCount\":2049,\"commentCount\":4,\"publisher\":{\"@id\":\"https:\/\/www.goodwall.io\/blog\/#organization\"},\"keywords\":[\"tips\"],\"articleSection\":[\"Self-Improvement\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/www.goodwall.io\/blog\/time-management-tips\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.goodwall.io\/blog\/time-management-tips\/\",\"url\":\"https:\/\/www.goodwall.io\/blog\/time-management-tips\/\",\"name\":\"15 Best Time Management Tips: How to Manage Your Time Effectively\",\"isPartOf\":{\"@id\":\"https:\/\/www.goodwall.io\/blog\/#website\"},\"datePublished\":\"2020-07-14T10:41:44+00:00\",\"dateModified\":\"2023-05-08T01:12:36+00:00\",\"description\":\"Struggling to cram everything on your plate into a day's time? 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